Start out the new year strong by setting your fleet up for success in 2016.
There are many things you can do to optimize your fleet management including making sure you have the proper vehicles for your industry, educating your employees about the dangers of distracted driving, and more. That’s a lot to think about all at once though. So, here are 3 of the most valuable things you can do for your fleet in 2016. Get started right away!
1. Educate Your Entire Staff
One of the most important things you can do to keep your fleet both safe and efficient is to educate everyone on your staff who interacts with the fleet at any point. Whether this is someone in HR who manages reimbursement, an administrative person who is responsible for tracking fuel card use, or the drivers themselves, everyone needs to be educated on the basics.
One way to get started with this right now is to subscribe to and share our Fleet Management 101 Series of posts we’re kicking off in 2016. You can read about it and subscribe here. The posts will cover topics such as types of fleet leases, choosing appropriate vehicles, fuel and maintenance management and more. These back-to-basics posts will cover important topics in easy to understand language and will be helpful to those with little to no experience dealing with a fleet. They will also include insights directly from an experienced Union Leasing team member as well as key takeaways. Consider subscribing your whole team and having a reward system in place for anyone who reads every post in the series!
2. Enforce a Clear Policy and Encourage Driver Buy-In
Fleet managers implement new policies for a variety of reasons, but mainly due to common issues that affect the drivers’ performance, efficiency and safety. Most managers find that their drivers resist changes, which typically results in the changes not being as effective. However, if you can get your drivers on board with a policy and feel their input on the policy is heard, things will be much more effective. Like with most things, employees want to know what's in it for them, and want to see the value in any new policy that has been introduced. They want to know why a change is being made and how it will have a positive effect on the company as a whole, especially if it involves any extra steps or work for them.
Following the introduction of any new policies it’s important to enforce the policy. Whether the policy is about distracted driving, purchasing fuel, or something else - be sure to clearly explain how the policy will be enforced and what the consequences will be if the policy is not followed. Is there a clear process for warnings and punishments in place? Is it documented, accessible by employees, and clearly communicated? Make sure your drivers are being held accountable for their actions but also rewarded for positive behavior.
3. Prepare for Safe Driving in All 4 Seasons
Winter driving can be tricky and summer driving can be dangerous too. Prepare your fleet for safe driving in every season and all weather types. Review the season-specific tips and advice in our Safe Driving in All 4 Season eBook prior to each season to be sure your drivers are prepared and the information is fresh in their minds.
If you aren’t already, the best thing may be to consider partnering with a fleet management company. Fleet management companies can help you efficiently manage your fleet’s expenses and they have a lot of experience making fleet related decisions. Plus, they can help you with things like vehicle registration renewals, maintenance management, and other administrative tasks that may be taking up a chunk of your day that could be freed up to do something more productive.